The Administrative Services Officer will be responsible for discharging a variety of administrative, professional, and supervisory duties in the Administrative Services division of the College assigned by the Vice President for Administrative Services.
Primary work activities include establishing and fostering good working relationships with manufacturers, contractors and suppliers/vendors when bidding services and purchases; contract administration of such bids and agreements to include the close supervision of the Food Services contract and approval/processing of invoices based on contractor performance; project management of in-house and out-sourced services for interior renovations projects and the procurement of furnishings; coordinating the collection of debts; supervising the Print Shop; maintaining several administrative services’ databases to ensure compliance and reporting to several different agencies; coordinating the disposal of assets with the help of Physical Resources.
PRIMARYDUTIESANDRESPONSIBILITIESFORWHICHTHISINDIVIDUAL IS ACCOUNTABLE
1. Coordinates all bidding endeavors of the College; ensures that the approved bidding policies of the College are followed; prepares bid packets, working with faculty and staff as necessary to develop bid specifications; ensures that all advertising requirements are met; opens and analyzes bids; makes recommendations on bid awards; ensures all legal documentation is received by the College; prepares AIA contracts; provides project management; approves invoices for payment; keeps records and files as necessary.
2. Coordinates and manages interior renovation projects (carpet, paint, blinds and furnishings) with faculty and staff and facilities team; schedules work whether in-house or outsourced; monitors progress; audits and approves invoices for payment.
3. Maintains approved furniture database; assists employees with furniture needs and quotes for approvals; procures furniture; arranges for delivery; audits and approves invoices for payment.
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Western Wyoming Community College
Rock Springs, Wyoming
Western is an innovative public community college aimed at empowering, educating, and improving our students, employees, community and environment. Our focus is to inspire the next generation of visionaries by using Wyoming grit and individual development in a diverse array of learning and flexible services. Western is where passion meets purpose.