The Director of Financial Operations works in a financial and administrative capacity to assist in managing the financial and accounting operations of the college. The Director of Financial Operations provides leadership and supervision of CCBC’s business services by managing day-to-day operations, using continuous improvement to streamline and improve financial operations, and epitomizing CCBC’s RAISE core values. The position is accountable for budgeting and forecasting; monitoring revenue, expenditures, and the general ledger; and contributing to the development of policies and procedures for college financial operations. This position has direct oversight of the Cashier, Accounts Receivable, and Accounts Payable areas. The Director of Financial Operations will lead innovative change to improve the use of the College’s resources while maintaining the institution’s high degree of excellence.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Coordinate the creation, implementation, and ongoing assessment of the financial operations strategic plan. Develop outcomes for the business office functional area, monitor the assessment of those outcomes, and develop plans of action for improvement based on the assessment of those outcomes.
Work closely with Budget Officers on the development and analysis of annual operating and capital budgets. Benchmarks projected costs against stated priorities. Develop a comprehensive budgetary model for transparency and accountability. Conduct data-driven financial forecasting and projections to ensure effective use of funds college-wide across a diverse portfolio of cost centers. They plan, lead and implement quarterly budget review meetings with budget officers. Develop reports to inform Senior Management and the Board of Trustees.
Maintain an orderly accounting filing system, accounting policies and procedures, chart of accounts, and a system of controls over accounting transactions.
They plan, organize, coordinate, and be responsible for all aspects of the month-end and year-end accounting close procedures for internal stakeholders and external auditors.
Issue timely and complete financial and statistical statements and reports relating to state and federal compliance, accreditation, and grant funding agencies.
Review, update, and provide financial operation content for the College website and intranet.
Perform professional functions documenting and submitting the College’s financial records and tax filings, ensuring that all accounts are maintained in accordance with the various state and federal requirements.
Oversee the accounts payable process by developing guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
Maintain and document organizational policies and procedures, federal and state policies and directives, and current accounting standards. Preparing financial statements, including cash flow statements.
Hire, train, supervise, and retain effective Financial Operations staff, including Accounts Payable, Accounts Receivable, and the Bursar and Procurement Manager.
Conduct special projects, innovate, and lead implementations to address the operational needs of the College, as assigned.
Participate on internal and external committees and perform other related duties, as assigned.
EDUCATION and EXPERIENCE:
Prospective candidates for this role could come from a number of potential backgrounds including finance with higher education or an academic health system; financial or budget management within a governmental agency or office; or a financial management function or consultancy in the private sector.
Clear managerial skills and top educational credentials including a Bachelor’s degree from an accredited college or university, with a concentration in accounting or business administration are required.
An MBA, CPA, and/or other relevant advanced professional/graduate degree is preferred.
At least five (5) years of experience managing financial and business operations at a college or university or equivalent experience, or with career progression in, a complex organization.
Must have strong organizational skills, a flexible work style, and be able to manage multiple challenging projects simultaneously in a fast-paced work environment
Demonstrated ability to:
Recall and stay abreast of a working knowledge of industry-standard principles and practices of Accounting.
Establish effective budget planning presentations and communications to the CCBC Board of Trustees, senior leaders, and campus stakeholders.
Utilize a data-driven approach at all levels, from the ability to assess the validity of data and analyses to the use of data to inform high-level, cross-divisional strategic decisions
Be a thoughtful listener, strategic thinker, strong communicator, and negotiator with unquestionable integrity.
Possess a ‘high-level view,’ with the ability to balance multiple priorities and to identify opportunities for the institution to gain efficiencies and to further advance its mission
Prove success in establishing and maintaining productive, collaborative relationships with a full range of internal and external constituencies.
Respond to common inquiries or complaints from customers, regulatory agencies, or members of the community.
Maintain a high level of energy and a good sense of humor with the capacity for extraordinary time and effort demands.
About the Community College of Beaver County (CCBC)
Built on the values of respect, accountability, integrity, students first, and excellence, Community College of Beaver County (CCBC) transforms lives through personalized education, dynamic partnerships, and high impact practices.
CCBC has an annual enrollment of more than 2,000 credit and 3,500 non-credit students and offers 36 degrees, 7 certificates and 1 diploma. In addition, CCBC provides hundreds of continuing education and workforce development courses and certifications and 6 distinctive high school academy dual enrollment programs.
Founded in Freedom in 1966, today CCBC is building and enhancing partnerships to create seamless educational and career pathways with a clear focus on increasing high school and postsecondary completion and credential attainment. These collaborative educational pathways are directly aligned with top priority workforce development needs and opportunities.
Examples of these student-focused partnerships in action include CCBC’s nationally distinctive Aviation, Health, STEM, and Criminal Justice high school academies; hundreds of direct transfer agreements with four-year colleges and uni...versities regionally and nationwide; and our industry-led process technology associate degree program designed specifically to address a primary workforce need of Shell Chemical and the region’s expanding petrochemicals industry.
Ranked #5 Best Community College in Pennsylvania and a Top 100 Organization in Pennsylvania by PA Business Central, CCBC ranks as the #2 Practical Nursing program in Pennsylvania, provides over 600 transfer agreements with colleges and universities nationwide, and boasts nationally recognized aviation programs such as professional piloting and air traffic control.
Visit ccbc.edu to learn more.