Leading a team of 18, the Executive Director is responsible for the strategic direction and vision for the University’s Accounts Payable functions, including audit and review, University Cards, and wire transfers.
Operations & Compliance
Manage the voucher audit and review team, ensuring customer service levels are met and incidents are resolved in a timely, compliant and an efficient transaction processing manner
Identify opportunities to improve service, compliance and total cost of transactions
Manage the annual disbursement process
Reviews data to address exception issues in Accounts Payable processing and stay current with compliance issues in order to keep the University current with its evolving regulatory environment
Partner with the Executive Director, Tax to provide support for University's tax compliance as it relates to Accounts Payable transactions and reporting.
Maintain vendor and transaction information in order to provide appropriate reporting to vendors, faculty, staff and students; accurately manage any required withholding; and provide timely and accurate reporting to the IRS and other government agencies, including the issuing and reporting of 1099s
Works closely with the Vice President and other senior management within the Procurement Office to identify, test, implement and benchmark measures that increase efficiency and service quality to drive continuous improvement throughout the department
Lead and guide the University Cards Program, including the growth of the programs, key performance metrics and compliance with University policy and procedures, as well as applicable regulations
Manage and oversee the systems that support Accounts Payable transactions reflect accepted and best practices with regard to Accounts Payable processes
Determine the priorities for system enhancements to existing systems and key design decisions for new systems; review system related procedures, both within the Accounts Payable department and for users across the University, to promote accepted and best practices
Conduct reviews of data contained in the various Accounts Payable systems for accuracy and completeness, and oversee data collection confirmation and clear up, as necessary
Leads the training, development and communication agenda to promote proficiency across the University with regard to Accounts Payable transactions and compliance.
Determine the training, communication and feedback for the Accounts Payable staff in order for them to develop their effectiveness and efficiency
In addition, the Executive Director will work on a series of University-wide initiatives that will call for regular collaboration with colleagues within Procurement Services, the Finance Division, and other administrative units and schools across the University. Performs other related duties and special projects, as assigned.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to hiring of qualified local residents.
Bachelor’s degree required, plus at least eight years related experience working in a finance or accounting role, including significant managerial and accounts payable experience, required
Advanced degree (i.e. MBA) or other professional certification (i.e. CPA) preferred
Experience with PeopleSoft preferred
Formal training and/or work experience in managing a tax compliance program, ideally in an accounts payable context, required
Experience in conducting audits, managing systematic reviews and implementing controls required
Proficiency in Microsoft Office (Word, Excel) required
Must be detail-oriented with strong problem-solving and analytical skills, and possess exceptional project management and financial skills
Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, characterized by strong consensus building and relationship building skills, essential
Must be able to negotiate issues, make decisions and resolve problems
In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, be flexible in nature, have sound judgment with an open and collaborative style of leadership that encourages teamwork and cooperation beyond the immediate team to the broader organization, and a strong role model, manager and coach
Must have a passion for excellent customer service and commitment to exceptional quality
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world. Columbia is one of the top academic and research institutions in the world, conducting path breaking research in medicine, science, the arts, and the humanities. It includes three undergraduate schools, thirteen graduate and professional schools, a world-renowned medical center, four affiliated colleges and seminaries, twenty-five libraries, and more than one hundred research centers and institutes. The creation of the Columbia Climate School was rec...ently announced and while not yet operational, is the first new school in 25 years at the University. Columbia can claim 86 Nobel Laureates as well as over 380 new inventions each year. Columbia is rated in the top 10 of private employers in NYC, and minorities make up 45% of faculty and staff. We are committed to attracting and retaining the best and brightest in the workforce to support our mission of excellence in higher education and research.