Assistant Vice Chancellor for Finance - Planning & Budgets
Washington University in St. Louis
Location: Saint Louis, Missouri
Type: Full Time
4 Year Degree
Washington University in St. Louis seeks a strategic and collaborative leader for the Associate Vice Chancellor for Finance – Planning & Budgets (AVC, PB). Reporting to the Executive Vice Chancellor and CFO, the AVC, PB will lead the office that oversees budgeting, financial planning and analysis. Responsibilities include managing the Central Fiscal Unit (CFU) budget, assisting in the preparation of Danforth Campus Schools’ budgets and forecasts, consolidating all operating budgets and forecasts, allocating central costs known as prorations to the schools, coordinating Danforth Campus capital plans and consolidating all capital projects to create the university plan. The AVC, PB also prepares financial presentations and various financial models and analysis for the Board of Trustees and the Chancellor. The AVC, PB works with the Provost Office and Undergraduate Admissions/Financial Aid on admitting the first year class and forecasting undergraduate enrollment and net tuition income. They work closely with the CFO and senior leaders across the university to analyze complex factors that influence the university’s financial stability. They also serve as an important thought partner to the CFO and other senior leaders by providing strategic recommendations and supporting analytics related to the university’s finances and central resources, including modeling of the campus’s long-term strategic plans and financial impacts.
Primary Duties & Responsibilities
Strategic Finance Leader
The AVC of Planning & Budgets is responsible for the leadership and supervision of the budget, financial planning and analysis team. Oversees the selection, training, development and evaluation of 16 staff members, consisting of eight direct reports, and eight indirect reports.
Supports the Executive Vice Chancellor for Finance and CFO along with other university leaders through various ongoing and special projects. Provides analysis and recommendations to assist senior leadership and the Board of Trustees on making decisions critical to our mission.
Establishes and maintains strong collaborative relationships within the financial services organization and across the university. The AVC of Planning & Budgets is relied upon for their financial expertise to participate or various committees and projects and to interact with senior leaders and board members. Prepares materials for various board meetings and at times is required to present materials to the Finance Committee (FC) of the board of trustees.
Responsible for forecasts and budgets for the CFU. Includes setting guidelines to develop high-level forecasts, developing individual department budgets and preparing quarterly variance explanations. The budgets will be used to develop the annual prorations budget, which is the allocations to the schools for CFU services and is the method used to fund the majority of CFU expenditures. Provides support for individual CFU departments for organizational and budget challenges. Responsible for providing central guidelines to all schools, assisting the Danforth Schools in developing annual budgets and forecasts and preparing variance explanations. Includes fall planning meetings with the Provost and CFO.
Financial Planning and Analysis
Prepares complex financial models and uses the outcomes to make recommendations to senior leadership. Coordinates the capital plan for the Danforth Campus and a consolidated capital plan for the University. Plan includes all capital projects including funding needs for IT projects. Working with the office of the treasurer, financing sources are assigned to the capital plan projects and this is used to determine future debt issuances. These materials are presented to the FC for approval of debt issuances. Develop plan for central resources and uses including capital projects and operating needs. Supporting University’s Strategic plan by developing funding models and consolidated financing plan. Assist and coordinate surveys with the Provost Office (institutional Research) for federal government (IPEDS), US News & World Ranking, data sharing groups with other universities and various world rankings.
Undergraduate Enrollment & Financial Aid
Works closely with the Provost Office and Undergraduate Admissions/Financial Aid to execute the plan to admit the first year class and transfer students. Includes number of admits needed and financial aid awards to meet our enrollment targets, student quality, financial and other university goals. Projects total undergraduate enrollment and net tuition income by school. Model and provide plan for new enrollment and financial aid initiatives such as the Pell initiative, no-loan program, student support funding, and the Gateway to Success allowing the University to implement a Need Blind policy.
Masters of Accounting or MBA
Experience and understanding of an academic environment.
Knowledge of Workday Finance, HCM and Adaptive Planning.
Extensive knowledge of University/Fund accounting.
Experience working with and reporting to senior leadership, including a Board of Directors or the equivalent.
Strong project management and organizational skills.
Strong managerial and communication skills. Must have the ability to work effectively with groups and individuals representing all levels of the University. Strong ability to communicate and negotiate effectively both orally and in writing.
Excellent analytical abilities including the demonstrated use of complex financial models and analysis.
Excellent verbal and written communication skills including the ability to communicate complex findings and recommendations in a clear and concise manner.
Creative approaches to understanding broad strategic issues as well as the tactical approaches to implementation.
Facilitate the budgeting process for the Danforth Schools and Central Fiscal Unit creating accurate budgets to aid decision making by senior management and the Board of Trustees.
Proven ability to develop innovative approaches to complex issues.
Demonstrable leadership, supervisory experience and skills, with the ability to foster an effective work environment that encourages teamwork and employee growth.
Strong ability to manage multiple projects simultaneously.
Proven ability to establish and maintain positive, successful working relationships among a diverse group of people.
A demonstrable commitment to promoting and enhancing diversity, equity and inclusion.
Bachelor’s degree with a concentration in accounting, finance or other relevant area.
Ten years of progressive accounting/finance experience at a university, or comparably complex organization.
About the Office of Financial Services at Washington University
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
At WashU, we generate, disseminate, and apply knowledge. We foster freedom of inquiry and expression of ideas in our research, teaching and learning.
We aim to create an environment that encourages and supports wide-ranging exploration at the frontier of discovery by embracing diverse perspectives from individuals of all identities and backgrounds. We promote higher education and rigorous research as a fundamental component of an open, vibrant society. We strive to enhance the lives and livelihoods not only of our students, patients, and employees but also of the people of the greater St. Louis community and beyond. We do so by addressing scientific, social, economic, medical, and other challenges in the local, national, and international realms.