ADMINISTRATIVE MANAGER, CELLULAR & MOLECULAR MEDICINE
UC San Diego
Location: Davis, California
Type: Full Time
Preferred Education: 4 Year Degree
Salary: Commensurate with Experience
Internal Number: 113650
UC San Diego Health
ADMINISTRATIVE MANAGER, CELLULAR & MOLECULAR MEDICINE
Filing Deadline: Thu 1/20/2022
Salary Range: Commensurate with Experience
UC San Diego Health Sciences is a $1+ billion dollar organization encompassing 16 academic departments (14 clinical, 2 basic sciences), two pre-academic/hospital departments, two professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), two hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions.
The UC San Diego Department of Cellular and Molecular Medicine (CMM) is one of two basic science units in the School of Medicine where world-class researchers study fundamental cellular processes and pathways using a variety of techniques from classical genetics and fluorescence microscopy to high-throughput genomics, systems biology, and crystallography. Our 40 faculty and over 200 postdoctoral scholars, graduate students, and research staff work on the cutting-edge of biology, across fields from basic biochemistry and genetics to genomics, systems biology and stem cell biology. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced, and deeply interested individuals who are ready to become a part of our dynamic research and educational environment.
The CMM Administrative Manager (DBO) works under the general direction of the Department Chairperson, and reports to the Vice Chancellor Health Sciences Office on all matters related to fiscal reporting and budget issues. Additionally, the Administrative Manager works directly with University Affiliates and their leadership such as Howard Hughes Medical Institute and the Ludwig Institute for Cancer Research. The CMM Administrative Manager is the Department’s executive level business leader with demonstrated expertise in university administration, with special interest in resource management in a thriving basic science department. The incumbent serves as a partner and lead adviser to the Chair in the strategic development, operational and programmatic growth, and is also responsible and accountable for the operation and performance of the department. The position is responsible for and provides direct oversight of the overall daily management and leadership of the financial and administrative activities in the Department of Cellular and Molecular Medicine. Key areas managed are finance and accounting; contract and grant administration; human resources (academic and staff); instructional services; space/facilities; IT service for scientific research laboratories; environmental health and safety; intellectual property & technology transfer, and outreach. The department has annual funding activity of approximately $50 million per year. The Administrative Manager participates in planning and communication sessions, as well as continuous long and short term strategic planning and troubleshooting.
The incumbent is also responsible for the establishment, operational, and fiscal management of the department's three newest centers. The Center for Epigenomics is a state-of-the-art collaborative research center specializing in the latest genomic and epigenomic technologies to generate the highest quality data at scale and will establish three technology platforms. The Institute for Network Medicine has the aim to model human disease and set new standards for translational research by creating an innovating R&D pipeline with industry partners and sponsors. The Center will foster multidisciplinary collaborations between academics, clinicians, and industries in addition to the Humanoid Center for Research Excellence (CoRE), one of three platforms with in the Institute. The Nikon Imaging Center will provide local researchers with access to a wide array of latest generation microscopic tools and technologies. The goal of the center is to develop collaboration with local, national, and international groups to advance microscopy efforts and techniques as well as establish relationships with local biotechnology. It is one of only three existing Nikon Imaging Centers in the US. These centers join the already established Electron Microscopy Core.
The Administrative Manager exercises maximum initiative and management leadership within the parameters of department and University policies and regulations to accomplish the goals and objectives of the department. Considerable understanding of the significance and challenges associated with the scientific research and teaching missions of the faculty of the department, as well as the ability to build and maintain a dynamic and efficient administrative support system is essential in order to oversee the operation of departmental activities, and to plan proactively for the department's future.
The incumbent serves as liaison between scientific investigators, University and VC, Health Sciences executive leadership, government agencies, and University administration. This requires demonstrated ability to deal effectively with a variety of people, such as faculty, researchers, executive managers, agency research and campus/administrative managers, staff personnel, and students. The department activities and faculty are located across School of Medicine and General Campus as well as at the Sanford Consortium for Regenerative Medicine Building.
Responsible for managing the administrative services and general operations of the Department of Cellular and Molecular Medicine (CMM), which contains several sub-units. Establishes operational objectives and work plans, and delegates assignments to subordinate managers. Responsible for managing, preparing, administering, and directing resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. Involved in developing, modifying and executing organizational policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.
A Bachelor’s degree in related area, plus eight years of related experience and training, OR twelve years of combined related experience, education and training.
Demonstrated leadership skills and experience with proven ability to apply management principles, practices and techniques in the conduct of business.
Excellent ability to establish metrics for department and employee goals.
Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
Thorough knowledge of common organization-specific and other computer application programs.
Excellent project management skills, including the capability of managing capital projects. Skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and in developing effective recommendations.
Very strong ability to quickly evaluate complex issues and identify multiple options for resolution. Expertise in clarifying and resolving conflict situations.
Demonstrated ability to develop and manage budgets and adapt objectives to changes in resources.
Demonstrated ability to view planning and operational issues in a comprehensive picture both in terms of current complexities and interactions and in long-term consequences.
Knowledge of UC Policies and Procedures, including but not limited to: Academic Personnel Human Resources General Campus Policy and Procedures Contract and Grant Administration General Accounting Practices Cost Accounting Standards.
Experience working within a basic science setting, ideally within a large public university.
Experience with administration of a large research portfolio.
Knowledge of campus information systems, including but not limited to: IFIS ISIS PPS Healthcare Enterprise Corporate Financial System SOM Integrated Data Systems (including Faculty Salary Budget Module, All Funds Budget Module, Salary Savings Management Module) SOM Website Interactive Systems.
Employment is subject to a criminal background check.
Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details - https://employment.ucsd.edu/benefits
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
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UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html