Stanford is one of the world's leading universities, supported by diverse staff who share a passion for the University's teaching, learning, research, and clinical care mission. Stanford provides a culture of excellence, innovation, collaboration, and life-long learning. Explore some of the many perks enjoyed by our employees.
Along with many of the University's administrative departments, the Office of the Chief Risk Officer (OCRO) is based at Stanford's Redwood City campus, featuring state-of-the-art buildings, a recreation and fitness center, dining pavilion, and central Bay Area location, five miles away from the historical Stanford campus.
The Office of the Chief Risk Officer strives to be a valued partner and advisor to the administration, faculty, and Board-level governing bodies of Stanford, including the Audit, Compliance, and Risk Committee of the Board of Trustees. The mission of the Office of the Chief Risk Officer is to provide independent, objective assurance and consulting services designed to add value and improve the operations of Stanford University, Stanford Medicine, and other related organizations. OCRO includes the functions of enterprise risk management, ethics and compliance, internal audit, information privacy, information security, global risk management, and insurance and claims risk management.
The Executive Coordinator provides advanced, diversified office coordination, project and administrative leadership, and support of a substantial and confidential nature within the Office of the Chief Risk Officer. The role closely collaborates with and supports the Senior Associate Vice President and Chief Risk Officer (CRO), who is a member of the University Cabinet, and OCRO senior staff. This role anticipates leadership's needs, proactively communicates, solves problems, independently handles issues, and performs work autonomously, without specific instructions or prescribed procedures and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the executives.
Organize and maintain the workings of OCRO. Oversee and/or manage multiple initiatives and projects; anticipate and track progress, critical dates, events, and organizational issues for the Chief Risk Officer, management, and staff; and follow up with appropriate parties to support progress and meeting of critical deadlines. Direct and support staff to perform various tasks and assignments.
Manage the flow of information within and to/from OCRO. Facilitate the development and formatting of presentations, dashboards, reports, and other information sharing to support transparent and clear communication. Drive consistency across OCRO processes, communications, and document formatting. Independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
Serve as OCRO's liaison to various internal and external constituencies, help to facilitate the flow of information to OCRO management, and escalate matters requiring attention.
Manage complex calendars for OCRO leaders and staff. Independently commit their time to those requesting access based on an understanding of priorities and needs and their roles within the university framework.
Prioritize, plan, coordinate, and/or oversee logistics for bi-weekly senior staff and monthly staff meetings, retreats, workshops, office events, and annual leadership conference with individuals and entities internal and external to the university, including executive and senior-level staff.
Facilitate flow of financial information, approvals, and processing of day-to-day office financial transactions, including purchase requisitions, contracts, ijournals, payments to vendors, and expense reimbursements for staff. Purchase goods and services via purchasing card, travel card, and smartmart.
Handle other coordination and administrative duties at the request of the Chief Risk Officer, management, and staff, including activities related to onboarding, OCRO website, client surveys, time leave administration, and processing and distributing internal audit and other OCRO reports.
Supervise Administrative Associate.
Bachelor's degree and seven years of relevant experience or combination of education and relevant experience.
Excellent verbal and written communication skills, including formatting, editing, and proofreading.
Excellent organizational skills and attention to detail.
Demonstrated success in initiating, planning, following through, and completing projects.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies, including senior executive leaders and board members.
Contextual understanding of executives' role within the university framework.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.
Ability to handle multiple priorities simultaneously, adapt to changing priorities, and meet deadlines.
Ability to prioritize and delegate work to others.
Advanced computer skills and demonstrated experience with Microsoft PowerPoint, other MicroSoft Office software, and email applications.
Why Stanford Is for You
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, and a flexible work environment. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring environment. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our premier exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more.
Redwood City. Our new Stanford Redwood City campus is the workplace for approximately 2,700 staff whose jobs are important to supporting Stanford's mission. The campus offers amenities such as an onsite cafe, a high-end fitness facility with an outdoor pool, and a childcare center for Stanford families.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.