The Director assists the Associate Vice President (AVP) in strategic planning and direction, organization, and leadership within the department and serves as an extension of the AVP in communication and coordination. Additionally, the Director provides primary and overall management for all campus building maintenance and campus infrastructure to include transportation, landscape and grounds, trades (paint, carpentry, remodeling), locksmith, environmental health and safety, and event set-ups. The Director also provides a collaborative, facilities customer service focus to ensure an optimal learning, working, and living environment for the college community; manages the operating budget; and supports capital construction efforts.
Provide operational leadership, administration, and decision making, to include planning, budgeting, policy recommendations, and management/administration of all facilities-related maintenance and operations.
Support the AVP in strategic planning; setting and achieving goals; driving efficient policies, procedures, and metrics; motivating and coaching the Facilities Services Team; and championing the Core Values, Mission, and Vision of the College.
Assure compliance with all federal, state, and local codes and regulations governing safety and maintenance.
Administer all facilities-related operations, including capital and deferred maintenance program planning, specifically including repair and renovation program planning and execution; capital construction planning, delivery, and close-out; shop operations; and the campus environmental health and safety program.
Approve purchasing of materials for facilities operations.
Oversee the daily recording and disbursement of work orders.
Oversee energy procurement.
Develop, analyze, and maintain data records, spreadsheets, charts, tables, and reports to illustrate and improve the effectiveness of operations for use by the administration and with external consultants.
Ensure and drive appropriate utilization of TMA platforms for work management and contract standardization.
Work closely with the AVP on development of budgets and empower department supervisors to maintain the budgets.
Interact daily with other departments and College constituencies to resolve problems and aid in planning for maintenance and infrastructure programs and initiatives.
Hire and manage consultants and service contractors critical to maintenance operations; promote a working environment and relationships that reflect inclusion and respect for diversity and equitable practices.
Provide quality control over critical information in the facilities area including validating resource needs, process changes, operational and project cost projections, and program and process effectiveness factors.
Direct education and instruction of College facilities staff on policies for the proper operation and management of facilities and the reporting procedures to maintain databases; encourage participation in campus initiatives.
Supervise staff to include scheduling and assigning work; reviewing performance; and recommending salary increases, promotions, or discharges.
Foster and implement safety and sustainability measures.
Assist in the delivery of contracts, to include contract negotiation and mediation, and spearhead the administration of designated programs related to contracted services.
Assist in the development of standards of design and performance for facility needs and in the validation of facilities operations that are consistent with all relevant regulations for campus facilities and College policies.
Assure safe, effective, and organized planning and management of events and functions on campus.
Develop continuing education, training, and certification programs for managed personnel.
Assist the AVP in contributing to the development and implementation of the department’s strategic plan that will build a shared understanding and support of the College’s antiracism plan.
Actively support the College’s plan to be an antiracist institution by understanding, engaging with, and promoting diversity, inclusion, and equity in the college community.
Promote a culture of safety and environmental protection by working in a safe manner, immediately reporting unsafe situations and accidents, following College procedures, and participating in appropriate safety training.
Demonstrate environmental sustainability by using College resources wisely and supporting the College’s sustainability initiatives and innovation.
Perform other duties as assigned.
Bachelor’s degree in engineering, facilities management, or construction management plus a minimum of seven years’ experience in roles of increasing responsibility in facilities management and/or maintenance operations (equivalent additional years of experience may be considered in lieu of a degree).
Demonstrated effective leadership experience and supervision over operations and management of technically complex maintenance operations.
Experience in implementing effective processes, procedures, and metrics to manage work cycles and predictable budgets.
Must possess and maintain a valid driver’s license and a driving record that is insurable by Colorado College’s motor vehicle insurance carrier.
Excellent verbal and written communication skills.
Ability to handle confidential/sensitive information with discretion.
Proficient in Microsoft Office software (Word, Excel, PowerPoint, Access).
Basic business math and accounting practices.
Develop and use a diversity, equity, and inclusion lens in the review and development of standard operating procedures and practices.
Think critically and solve problems.
Work effectively with a variety of constituencies and within group decision-making settings.
Train, develop, and motivate staff and instill in them a sense of teamwork and collaboration.
Work effectively in a team environment.
Proactively manage staff, earn trust and respect, and encourage responsible and productive work habits and actions.
Retain staff and hire new talent when required, including a commitment to diverse hiring practices and to the development of a diverse, multicultural community.
Demonstrate fluency with information technology and ability to effectively oversee data management and analysis; ensure accountability in provision and utilization of information.
Leverage information to proactively plan for preventive maintenance, construction projects and programs, work order management and execution, campus and project safety, and efficient utilization of human and capital resources. Monitor schedules and quality assurance to ensure successful outcomes.
Interact with outside regulatory and relevant community associations.
Commit to customer service and attention to detail.
Effectively manage and develop relationships with contractors, suppliers, and vendors.
Respond to maintenance emergency situations after hours.
An advanced degree in engineering, architecture, or construction project management.
Certification as a Facilities Manager (CFM), LEED AP certification, and/or a Project Management Professional (PMP).
APPA membership and certification by APPA as a Certified Educational Facilities Professional (CEFP).
Experience in and an understanding of the culture of a small, residential, liberal arts college.
About the Search
Colorado College is conducting a national search with the assistance of Helbling & Associates (www.helblingsearch.com), an executive search firm specializing in areas of facilities management, construction, engineering, and real estate development.
Colorado College is an equal opportunity employer committed to increasing the diversity of its community. We do not discriminate on the basis of race, color, national origin, gender, age, religion, gender identity or expression, disability, or sexual orientation in our educational programs and activities or our employment practices.