UCSC Statement UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 06-28-2021
Dept Marketing Statement The Associate Vice Chancellor, Risk & Safety Services (AVC RSS) reports to the Vice Chancellor of Business and Administrative Services (VC BAS) and manages the Risk and Safety Services Group of the Business and Administrative Services (BAS) division.
The three primary functional areas for the position include; RSS operational oversight, institutional enterprise risk management (including safety, loss prevention and harm reduction) and institutional emergency preparedness and response.
The AVC RSS provides direct university wide leadership during emergency incident response (providing interface with emergency responders, senior campus leadership, the University office of the President - UCOP, and others as required). The AVC RSS provides general backup coverage for the VC BAS for emergency related activities and in support of the campus Emergency Management Policy Group.
The AVC RSS collaborates with the VC BAS to set goals and strategic direction, and provides leadership for developing and implementing an overall enterprise risk management program for the institution. The AVC RSS undertakes a variety of cross organizational efforts, working in concert with other principal and senior officers at the campus and system wide levels.
This is a broad scope management level position that has substantial independent judgement and decision making authority. The AVC RSS has administrative authority, responsibility and accountability for making and implementing decisions based on a broad range of delegations to meet objectives in the areas of unit resource management, financial management, human resources, strategic planning, and compliance. The position has authority to make independent decisions on highly complex issues, which have significant impact on unit operations and may have broad campus impact.
The AVC RSS directly supervises the Director of Transportation and Parking Services (TAPS), the Director of Environmental Health & Safety and Risk Services and the Director of the Office of Emergency Services and Designated Lead Campus Fire Marshal and has a dotted line supervisory responsibility for the Chief of University Police. Additionally, the incumbent supervises the RSS administrative team including the Business and Financial Manager, Executive Assistant to the AVC RSS, Coordinator for the Behavioral Intervention Team (BIT) and the RSS Project & Policy Analyst. The position also manages the contract for the Fire Services Agreement between the City of Santa Cruz and the University and oversees for the Clery Act Compliance officer.
In addition to the operational responsibilities for the incumbent, there are a wide variety of programs, services, projects and policy initiatives that the AVC RSS has direct responsibility for development and coordination. Several of these include leadership for the Behavioral Intervention Team (BIT), the Demonstration Operations Team (DOT) and various other operational teams, standing committees and advisory groups. The position is often assigned implementation responsibilities for policies and programs deployed by the UC Office of the President and/or the Chancellor and Vice Chancellor of the UCSC campus.
Risk and Safety Services (RSS) supports the institution through the development and management of a multidisciplinary portfolio to sustain a safe and healthy campus through managing risk, preventing injury and loss, and ensuring institution wide capacity for emergency preparedness, incident response, resilience and recovery. The unit has an operational budget of approximately $21 million with over 243 employees. The Police Department budget ($8,046,418) and staffing (43 employees) are overseen in a joint reporting relationship with the Vice Chancellor of Business and Administrative Services.
The Associate Vice Chancellor for Risk and Safety Services provides leadership for the broad scope of programs and services that support overall campus safety and operations.
Pay, Benefits, & Work Schedule Salary Information: $200,000 - 228,500/Annually. Salary commensurate with qualifications and experience. No. of Positions: 1 Benefits Level Eligibility: This position is eligible for Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Days Employee Classification: This is a Career appointment Job End Date: None Job Code Classification:  ADMIN MGR 4 Grade: 30 Travel: Up to 25% of the time Work Location: UC Santa Cruz Main Campus Union Representation: None
Provides leadership and coordination for all aspects of institutional risk management. Works with RSS management team in the development of strategic programs and services to mitigate property loss, reduce harm and protect institutional reputation.
Coordinates the development and delivery of risk, safety and insurance programs and services for all leased or owned UCSC properties.
Provides leadership and coordination for university insurance programs, claims and financial analysis in partnership with UC Office of the President, insurance providers and campus budget and planning office.
Provides leadership and coordination of all aspects of risk management for institutional global research and teaching, including field studies programs and international travel programs.
Coordinates cross organizational behavioral threat assessment and mitigation programs.
Leads the analysis, collaboration and immediate interventions for high risk activities and issues that could result in injury, harm or business interruption.
Provides analysis and advisory to senior management on controversial situations and emerging issues that may impact institutional risk and safety.
Provides leadership and coordination for all activities that support institutional emergency preparedness, incident response and business operations recovery. Develops strategic initiatives and ensures readiness of the campus Emergency Operations Plan, Emergency Operation Center (EOC) and serves as member of the EOC leadership team.
Provides leadership and coordination for institutional first amendment and protest activities. Coordinates all training, communications and on-going planning for first amendment activities including leadership for the Demonstration Operations Team, adherence to the UC Civil Disobedience Initiatives and on-site support for first amendment and demonstration activities.
Serves as support to the VC BAS who leads the Emergency Management Policy Group for incident management.
Ensures the delivery of mission critical training programs in the arena of emergency preparedness and response. Coordinates the delivery of strategic table-top training for senior leaders of the institution, managers and supervisors. Ensures campus compliance with National Fire Protection Association (NFPA) standards.
Ensures the delivery of a comprehensive institutional Business Continuity Program aligned with UC Ready.
Ensures compliance with Jeanne Clery Act, including campus alignment with all requirements, training, identification of Campus Security Authority (CSA's), notifications and annual reporting for Fire and Police.
30% Operations, Financial and Resource Management
Provides leadership for planning, implementing and managing unit strategic planning and unit responses to divisional calls and campus wide planning issues, ensuring that critical issues are addressed and monitored.
Develops annual operating budgets, monitors operational budgets, ensures financial submittals as required by campus and UC deadlines.
Supervises the following operational departments: Transit and Parking Services, EH&S and Risk Services, and the Office of Emergency Services. Guides directors and supervisors on workforce and strategic management. Hires, evaluates and develops subordinate staff, providing guidance within campus guidelines. Supervises the Police Department in a joint reporting relationship with the Vice Chancellor of Business and Administrative Services.
Represents the division on matters that are often of a sensitive and/or confidential nature and that have high visibility to the campus or the community.
Overall responsibility, delegated authority and accountability for all unit business operations with delegated authority for all UC Presidential Delegations that are deemed re-delegable related to the areas of business contracts, travel and entertainment, and purchasing.
Approves strategic initiatives and operating plans, reviews and approves operating and capital budgets, and monitors financial and programmatic results through periodic program and financial reports.
Ensures unit compliance with all federal, state, UC and campus policies and procedures.
Provides oversight of the City/University Fire Services Agreement and serves as management interface with the Santa Cruz Fire Department.
Leads campus physical security systems (PSS) programs, planning and advisory processes and institutional security posture for PSS programs.
10% Policy Development, Compliance and Special Projects
Provides leadership for a wide array of campus standing committees, task forces, search committees and projects as assigned by the VC BAS.
Provides leadership support for institutional compliance both for functional operations and broader campus community.
Coordinates the BAS Annual Recharge Process.
Leads project teams in the development of institutional or BAS policies per UC and campus policy development protocol.
Conducts outreach and engagement with various stakeholder groups including faculty, staff, students, research staff and others to assess community input, facilitate programs and, when needed, to address risk and safety related issues.
Education: Bachelor's degree in related area and / or equivalent experience / training.
Substantial experience in leading, developing and managing complex organizations with a diverse workforce and substantially broad scope of programs and services.
Demonstrated experience working in crisis leadership and incident response.
Ability to utilize sound judgment, discretion, and prudent exercise of authority in handling sensitive and confidential issues, and in formulating solutions to problems.
Excellent skills and abilities to set priorities, complete multiple and complex projects under pressure, independently and/or cooperatively with others.
Proven experience in leading organizational change and project management.
Demonstrated excellence of oral and written communication skills with ability to deploy in crisis management/emergency incident response.
Demonstrated ability to establish partnerships across a wide and diverse range of stakeholder groups.
Ability to synthesize and interpret complex financial and related management information, and prepare concise summary information, reports and presentations.
Strong cultural competencies to work in a diverse community. Track record of supporting diversity and leading diverse work groups.
Substantial and progressively responsible experience in planning, developing and managing a large budget for a complex multifunctional unit, program or organization.
An understanding of the opportunities and challenges in the arena of enterprise risk management in the higher education industry and the ability to envision, develop and deploy safety programs to mitigate institutional losses, protect lives, assets and institutional reputation.
Substantial human resource management experience, with a strong understanding of labor relations issues, an ability to develop strong and positive employee relations, establishing performance objectives for direct reports, managing and rewarding performance, and supporting professional development.
Demonstrated skills in employee supervision.
General knowledge of information technology and communication systems sufficient to manage effective and responsive technical programs and services.
Education: Advanced degree preferred.
Substantial experience working in enterprise risk management, emergency management and administration of safety and harm reduction programs.
Experience in service contract development and providing contract management services.
Experience working with FEMA (Federal Emergency Management Association), NIMS (National Incident Management System).
Certifications: Completion of Federal Emergency Management Agency (FEMA) courses: IS100, IS200, IS700 & IS800 or completed within 12 months of employment into position.
The selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California.
The selected candidate will be required to be able to transit to the campus within 1 hour for emergency incident response (as needed).
The selected candidate will need to be generally available for emergency management support 24 hours/7 days.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
Safety Statement All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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