Minimum Qualifications

1. Master’s degree in Accounting, Finance or Business Administration. CPA preferred.
2. Three years of experience in higher education administration or three years of experience auditing higher education institutions.
3. Minimum three years management experience in general ledger accounting operations.

Criteria

CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

1. Provides leadership and management of Financial Services operations including the Bursar’s Office and General Ledger accounting functions, specifically: accounts receivable, cash management, general ledger postings, bank reconciliations, financial aid transactions to include Federal, State, Institutional and external scholarships and grants.
2. Establishes and maintains written accounting policies, procedures, and forms necessary to maintain compliance with generally accepted accounting principles, with Governmental Accounting Standard Board (GASB) standards, county/state/federal requirements, and internal control requirements.
3. Supervise and evaluated all staff under direct supervision. Responsible for ensuring that all supervised staff are provided appropriate and specific training and guidance to successfully execute their responsibilities.
4. Reviews financial reports for consistency, accuracy, accountability, and timeliness.
5. Coordinates with the IT Division to establish internal controls to safeguard college assets and to assure the reliability of financial reporting including the integrity of Datatel Financial System operations, security, updates and new versions.
6. Prepares financial reports for the state education associations of MHEC and MACC and the Federal Integrated Postsecondary Education Data Systems (IPEDS).
7. Oversees the timely closing of month- end and year- end financial account activities.
8. Trains and cross-trains for essential positions, developing and maintaining adequate back-up personnel.
9. Coordinates with the college auditors for all financial and/or compliance audits for the college and the foundation including preparation of financial schedules and general ledger reconciliations, and management of timely submission of regulatory reporting: CC-4, CC-5, and others as required.
10. Oversees the college collection processes including various college staff responsible for cash collection and accounting activities, conducting all account receivable dispute resolution discussions and meeting with vendors, employers, parents, and students.
11. Oversees timely and accurate deposit of all college funds.
12. Directs the timely mailing of appropriate billing according to college schedules.
13. Plans, develops and monitors annual budgets for Financial Services and Bursar (Approximately $900K) including providing budget input for audit costs.
14. Responsible for performing special studies, investigations, or other services as directed by the Vice President of Financial and Administrative Services.
15. Oversees the college staff training provided for the Colleague financial management system.
16. Conducts quarterly informational staff meetings for all accounts receivable and cash management staff from all college campuses and centers.
17. Oversees development activities related to the class schedule to ensure correct information as related to college billing, FACTS payment, etc.
18. Participates in the college Student Grievance Committee reviewing grievances relating to scheduling, grades, outstanding amounts owed, etc.
19. Performs other related duties as assigned

Job Requirements

1. Must be available to work Monday through Friday from 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
2. Ability to communicate effectively in spoken and written standard English.
3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.