BASIC FUNCTION

To assist the Chancellor’s office in assigned business office functions of the VSC system, with a principal focus on accounting, financial reporting, and oversight of business office support services, as well as supervision of related staff.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

• Plan, implement, administer or oversee, coordinate, monitor and evaluate the specific functions, systems and services of assigned areas of responsibility, including operating policies, procedures and methods. Play a key role in developing, modifying systems/services in accordance with institutional needs and objectives, as well as government regulations and other external economic conditions.
• Oversee the daily business operation functions of payables and receivables.
• Exercise full supervisory authority, directly and indirectly, over two to four staff members. Plan and conduct training programs and staff meetings. Confer regularly with staff to plan and coordinate activities, assign and review work, assist with difficult or unusual tasks, and resolve problems. Plan staffing needs.
• Prepare and ensure adherence to established accounting procedures and principles, VSC policies and internal controls as part of the external and internal audit process.
• Perform a full range of professional accounting tasks, such as account reconciliations, general ledger, preparation of regular and special financial reports, including reports to various government agencies and other external agencies and organizations, preparation of audit schedules and annual financial statements, various cash management functions, and the like.
• Plan and implement appropriate accounting and related business office records security and retention policies and procedures.
• Confer regularly with the Colleges and VSC personnel to plan, coordinate and evaluate activities/systems/policies, exchange information, investigate and resolve issues or concerns.
• Deal regularly with and represent the VSC to a variety of external organizations, including government agencies, external auditors, vendors and others outside the VSC system.