The Fund and Cost Accountant is responsible to the VP for Financial Service and IR for performing professional duties in the field of accounting in accordance with Generally Accepted Accounting Principles, for keeping accurate and concise financial records, performing accounting and budget duties, performing cash management functions, performing cost accounting, preparing financial reports and performing Federal and State reporting. Assists VP for Financial Service and IR with confidential analysis and support for collective bargaining negotiations. Exercises independent judgment and discretion in performing professional duties. Cross training will take place to assist with other business operations.
ESSENTIAL JOB FUNCTIONS
Accounting & Budget
Prepares general ledger journal vouchers.
Records property tax receipts and performs account reconciliation.
Audits daily bookstore and cafeteria deposits and prepares journal entries.
Posting accounts receivable.
Responsible for accurate input and posting of actual financial and budget data to the financial reports and financial system including annual budgets and periodic budget adjustments.
Produces and reviews financial system balance sheet reports and revenue and expenditure reports for data entry to monthly or annual financial reports.
Performs account reconciliations.
Assists VP for Financial Service in the preparation of the annual budget and monthly budget adjustments.
Updates and reviews budget adjustment summary.
Organizes and files accounting data in compliance with audit and control procedures per records retention schedules.
Performs fiscal year-end general ledger closing activities.
Assist with the financial audit by preparing and collecting materials for audit and processing any required adjustments.
Assists VP for Financial Service with cash management functions including recording deposits, ACH receipts, checks and ACH payments.
Assists with monthly bank reconciliations.
Performs positive pay banking activities.
Serves as backup for cashiering as needed.
Responsible for safekeeping of cash till and performing daily cash reconciliation including cash counts and written reports.
Prepares journal entries and maintains cost accounting records for printing, postage, freight, utilities, telecommunications, and others as directed.
Serves as a copier key operator, monitors supplies and prepares purchase orders as needed. Sets and maintains copier security codes for campus copiers.
Track copier usage by machine.
Ensures daily capture of postage meter activity.
Performs cost accounting analysis and reconciliations.
Prepares payroll cost accounting analysis.
Financial Administration of Contracts and Grants
Performs contract and grant accounting, invoicing and reporting.
Provides financial and budget support to contract and grant managers.
Provides grant proposal support.
Monitors contracts, grants, agreements and leases as directed.
Assists VP for Financial Services in monitoring contract and grant revenue and expenditure budget variances.
Prepares budget adjustments for contracts and grants.
Prepares the monthly budgetary fund statements.
Assists with the preparation of the annual financial statements and supplementary information.
Assists in the control of fixed assets by preparing fixed asset entries, maintaining records and performing the annual physical inventory.
Performs annual IRS 1099 & 1098T activities and reporting.
Performs annual unclaimed property reporting.
Financial and Administrative Systems Administration
Add users to financial system.
Assign user general ledger accounts.
Assist in training of Reimbursement and Purchasing System users
Reviews purchase orders and trips prior to sending for authorization.
Assist with maintenance of chart of accounts.
Sets active fiscal periods and years.
Assists VP for Financial Service with confidential analysis and documentation in support of collective bargaining activities and routine labor issues.
General Business Office Functions
Uses College-designated computer software programs to perform tasks including writing letters and memos, maintaining a daily calendar, and creating and maintaining spreadsheets and databases.
Organizes and files data in compliance with audit and control procedures.
Interacts with college staff, students, various governmental agencies and the general public while performing various tasks.
Uses telephone to perform Business Office duties.
Develops, recommends and follows Business Office procedures and College policies and procedures.
Maintains confidentiality of data.
Prepares research and analysis as directed.
Performs other tasks as assigned.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
SUPERVISES THE FOLLOWING STAFF
Business Office classified staff in supervisor’s absence and student workers
Experience working in the public sector with computerized governmental accounting systems or significant accounting and computer course work required.
Bachelor degree in Accounting or Business Administration required with significant accounting coursework.
REQUIRED KNOWLEDGE, SKILLS, AND PERSONAL QUALIFICATIONS
Knowledge of computerized accounting systems; able to perform and prioritize tasks with limited supervision; able to perform work as a team member; able to work with the public; proficient in computerized spreadsheets, relational databases and word processing; grant accounting experience preferred; able to type; proficient on 10-key calculator; able to operate copy and facsimile machines, demonstrate oral and written communication skills; honest and dependable; professional demeanor and demonstrate organizational skills. Must pass a background.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work schedule may require occasional early morning, evening or weekend work. Work is generally performed with frequent interruptions.
Occasional travel will be required between campuses and to other locations. Overnight travel may be necessary to attend training as directed.
Physical Demands and Work Position:
Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand, walk, use hand to finger, feel or operate computers, tools, or controls, and reach with hands and arms. The employee is occasionally required to sit, stoop, crawl, climb, kneel, talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Open until filled
Starting salary $47,756- $52,185/yr
Please include a resume, letter of interest and transcripts with your application materials.
About Columbia Gorge Community College
The main campus of CGCC is located in The Dalles, Oregon, a community of over 15,000 people at the east end of the Columbia Gorge National Scenic Area, 85 miles east of Portland. CGCC also has a satellite campus in Hood River, Oregon, a community of 9,000 people located 65 miles east of Portland. The Gorge, formed by the Columbia River, extends more than 70 miles, is the only break in the length of the Cascade Mountain Range and has a worldwide reputation for its myriad of recreational opportunities. The Dalles and Hood River offer outstanding windsurfing, scenic hiking and horseback riding trails, skiing, white water rafting, excellent fishing and boating, unique cultural experiences, and numerous historical museums that provide enjoyment to meet anyone’s taste.