Under the supervision of the Vice President of Finance and Administration, the Director of Budget and Business Services will be responsible for the College's Budget Office and Cashiering functions; managing the annual budget development process; processes supplemental budgets and allotments; monitors fiscal status projections on a regular basis; and conducts cost and operations analysis. The Director may confer with the College President, the Executive Leadership team, Financial Services staff, state budget staff, and College program and managers on all aspects of budgeting, related reporting, and is responsible for complex analysis of the overall budget. May develop budget recommendations and related project to be provided to the Vice President for consideration and supervises assigned staff.
Attached current resume
Attached cover letter addressing how you meet the duties, responsibilities, and requirements for the position
Contact information for three professional references
Seattle Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
This is a non-represented, civil service exempt position.
Provide overall direction, guidance and supervision to the Budget Office and Cashiers Office
Under the direction of the Vice President of Finance and Administration, plan, direct and supervise the budget processes to program administrators, budget managers and staff for annual budget development and monthly and quarterly fiscal monitoring
Manage the development of the College budget in collaboration with department heads and senior administrators
Provide revenue and expenditure data and cost analysis to the Executive Leadership team as requested
Review budgets and expenditures to provide data and analysis to assist department managers and staff in making budget related decisions
Analyze operating costs and apply the analysis in the College's strategic and implementation planning processes
Design, develop and maintain computerized operating systems to support budget functions, project costs as requested and direct the preparation of cost studies and managerial reports, develop system improvements to support the projection of future costs as required by internal and external sources
Develop recommendations for executive action on budget related projects and policies
Monitor expenditures to the overall College budget and recommend corrective action as necessary
Advise and recommend alternative courses of action to administration in relation to budgeting processes and funding
Analyze legislative budget proposals, project costs and prepare information regarding the impact on the College budget
Maintain knowledge and understanding of budget and accounting for purposes of complex financial analysis, report development and generations, budget comparisons, budget development and monitoring.
Independently conduct variance analysis, forecasting and financial modeling
Manage and supervise the business office staff to ensure accurate and prompt services are provided and delivered to the employees and students of the college
Review, process, and approve business and financial transactions/documents per College policies/procedures
Perform and assist with compliance and performance audits to ensure the college is in compliance with all OFM and State/Federal rules and regulations
Lead special projects including but not limited to forms development and budget procedure manual development
Develop and conduct budget training programs for College employees on budget related department regulations and procedures and projection and monitoring methods
Manage the design, development, implementation, maintenance, and modification of budgetary procedures such as the planning process and proper allocation of funding and revenue to College departments
Ensure compliance with the budgeting standards established by the State Office of Fiscal Management
Foster positive working relationships with College leadership, faculty, staff and the State Board of Community and Technical Colleges
Consult with representative from other state agencies regarding fiscal matters and participate on interagency and inter-institutional committees
Allocate state funds to applicable budgets and oversee position control for faculty, staff and administrative positions
Maintain and monitor the operating and capital budgets; monitor fiscal and biennial expenditures to state appropriations and local funds
Monitor payroll and benefit expenditures
Oversee procedures to generate annual budget adjustments impacted by salary and benefit changes
Serve as a resource to other budget related committees such as the student government budget committee
Assist with other training opportunities, including travel regulations and personal/client services
Maintain the highest standards of professional and ethical conduct
Required Education, Experience, Abilities
Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration or related field, AND
Three (3) years of experience working with budgets and budget management
Work with fiscal databases, spreadsheets, word processing and other office software
Work collaboratively in a diverse work environment
Understand and interpret budget and grant regulations including College, State and Federal guidelines
Provide excellent customer service to internal and external customers
Communicate effectively orally and in writing
Ability to complete and organize tasks and meet deadlines independently
Demonstrated ability to resolve problems and perform complex financial tasks
General ledger accounting experience
Effectively supervise staff
Ability to meet deadlines and work in a highly complex environment
Apply Generally Accepted Accounting Principles (GAAP)
Ability to communicate and work respectfully and effectively with people from diverse racial, ethnic, religious, linguistic, gender, age, sexual orientation and socio-economic backgrounds, and with diverse physical and learning abilities.
Self-starter and flexible.
Master's Degree in Accounting, Financial Management or related discipline
Certified Public Accountant
Experience working in higher education institutions
Experience with financial management accounting systems