Wesleyan University’s Office of Finance and Administration manages an annual operating budget of approximately $230 million, which includes over $30 million from external sponsors of approximately 160 active grants.

Reporting to the Director of Financial Services, the Manager of Grants Administration is the University’s primary administrative grant oversight authority and directs and shapes all aspects of post-award management. The position manages grant lifecycle from award to closeout.

The Manager works collaboratively with faculty, staff and external agencies to ensure the University’s compliance with all federal, state and sponsor regulations.

The Manager is responsible for executing tasks related to proposal submission, award administration, policy management, and for remaining current on federal and private regulations.

This position serves as a member of the senior administrative team in decision making and implementation of organizational initiatives, representing the department in discussions and negotiations with university officials and outside agencies.

Responsibilities include:

PRE – AWARD

• Collaborating with the Principal Investigator (PI), Academic Affairs and the Office of Foundation and Corporate Relations to review and analyze grant proposals for the financial impact of proposed budgets.

POST– AWARD

• Liasioning between the Principal Investigator (PI), the awarding agency and university departments on grant management post award.
• Authorizing and managing the sponsored program portfolio and educating and training grantees on best practices for reporting, allowability and extensions.
• Evaluating awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and university requirements.
• Performing all fiscal operations for grant revenue such as drawdowns, invoicing and financial reporting.
• Serving as the university contact for the Uniform Guidance and State Single Audits, coordinating departments and providing required schedules.
• Activating awarded proposals in the grants module of PeopleSoft and working with and training PI’s (or designee) and administrative assistants to ensure a smooth transition from proposal to award.
• Providing regular reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Assisting with closeout of grants and contracts.

REGULATIONS AND COMPLIANCE

• Keeping abreast of changes in federal regulations and updating and communicating changes in university policy related to grants.
• Analyzing changes in regulations and their effect on cost reimbursements and financial operations
• Interpreting and administering policies, regulations and procedures in accordance with state, federal, sponsoring agency and university guidelines.