Position Summary The Financial Systems & Reporting Analyst reports to the Controller and is responsible for maintaining and enhancing the University's ERP system and supporting systems to meet internal and external requirements, as relating to Financial Affairs. This position provides leadership and coordination for the development, implementation, and maintenance of systems to support financial operations and financial analysis.
The Financial Systems & Reporting Analyst will also coordinate and develop financial analysis and reporting solutions, using applicable reporting applications, for University departments to use in monitoring and analyzing their financial performance, as well as assist departments by providing custom reports and access to financial system data as needed.
The position also supports the Controller with special projects and ad hoc financial analysis as assigned.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities Oversee University financial systems functions including:
Developing system solutions and enhancements to support University financial operations.
Maintain broad knowledge of the higher education computing environment and available products.
Recommend changes to University policies and procedures relating to financial systems
Manage projects involving technology-related initiatives. Provide detailed specifications to technology staff, determine resource requirements, and ensure project milestones are achieved.
Test financial system upgrades. Research and inform departments of financial system enhancements; develop testing plan and work with appropriate areas to resolve issues prior to production upgrade.
Establish security and provide training to the University community.
Develops, updates, and monitors controls intended to prevent fraud by internal and external parties.
Coordinates efforts with other University departments (e.g., UNIT) as needed.
Work with Financial Affairs departments, Financial Affairs leadership team, and University administrative areas and colleges to develop and refine customized financial reporting to support operations and decision making. Manage compilation of information for management reports, financial analysis, cost analysis, and other special projects for the Controller and Vice President of Finance (and other Departments throughout the University).
Evaluate and enhance technology, polices, and processes which support financial reporting and accurate accounting of University assets and liabilities. Continually research and be up-to-date with technology enhancements that can support transaction processing (e.g., cash receipts, payroll, accounts payable disbursements) and increase efficiency in Financial Affairs. Collaborate with Departments (within Financial Affairs and throughout the University) on how these enhancements can replace existing practices.
Perform all other duties as requested, including but not limited to: Support Financial Affairs Departments in relation to Financial Systems, website, electronic documents, updates to systems, monthly Feeds, hardware, software, and support for month-end, quarter-end, and year-end related tasks, entries, and reconciliations.
Develop data analytics to support the various units of Financial Affairs, working with leadership in Financial Affairs.
Oversee and maintain the University’s credit card processing environment. Consult with departments wanting to accept credit cards to determine appropriate methods. Provide general information to departments on costs and considerations associated with credit card processing. Work with Information Technology staff to ensure that appropriate security controls are in place and that PCI compliance is maintained. Maintain relationships with University credit card software vendors and merchant bank.
Representative for Financial Affairs with other University department initiatives that may include Financial Affairs aspects.
Maintain, implement, and support best practices for electronic record storage for Financial Affairs and ensure compliance with policies related to record retention.
Bachelor’s Degree with a major in MIS, Business Administration, or related field. Master’s Degree in Business or related field preferred.
3-5 years of relevant, progressively responsible experience in university (or similar) financial operations.
In-depth knowledge of enterprise-wide financial/administrative systems.
Experience with customized report writing.
Thorough understanding of business processes for all areas of Financial Affairs, including student billing and collections, accounting and financial reporting, budget development and management, payroll processing, and procurement and payment.
Knowledge of regulatory compliance requirements and security standards for financial information and systems.
Strong oral and written communication skills, , accuracy, superior analytical skills, and ability to work independently under general supervision.
Ability to problem solve, multi-task, and effectively prioritize work in a deadline-driven environment is critical.
Ability to clearly and effectively communicate (verbally and in writing) financial and technical information to diverse audiences with varying levels of financial understanding.
Ability to establish and develop effective working relationships within a large, complex organization.
Ability to identify and evaluate opportunities to improve processes.
Extensive experience with enterprise-wide financial systems. Strong knowledge of Microsoft operating systems, and the Microsoft Office suite, particularly Access and Excel. Ability to build and maintain complex Microsoft Excel spreadsheets.
Position requires a general understanding of an institution-wide networked computing environment, and general office equipment.
Standard office equipment, including PC and common software packages.
Experience with Ellucian’s Banner & Cognos systems strongly preferred.
Experience with Workday is preferred.
Posting Date: 08/17/2018
Salary Posting Information: Commensurate with experience.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Villanova University is committed to providing leadership in the attainment of equal employment for all individuals. It is the policy and practice of Villanova University to recruit and select applicants on the basis of their qualifications and abilities. This effort is in compliance with all federal and state laws, including Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1975, Executive Order 11246, and the Americans with Disabilities Act.