Vice President for Administrative Services Tacoma Community College
Priority Consideration Date: May 20, 2018
Tacoma Community College is a comprehensive state-supported community college serving more than 720,000 residents of the Tacoma-Pierce County area. The College's service district includes all of Tacoma and the Pierce County portion of the Olympic Peninsula and serves the Tacoma and Peninsula school districts. TCC is one of 34 community and technical colleges in a statewide system. The College has an annual operating budget of $40 million. Located on a 150-acre site in west Tacoma, the TCC campus houses 28 buildings (.5 million sq. ft. of covered area) including a health science center, computer center, learning resource center, art gallery, gymnasium, student center, and Early Learning Center. The Tacoma-Pierce County area, located on beautiful Puget Sound and framed by the Cascade and Olympic mountain ranges, offers residents and visitors a wealth of cultural and recreational opportunities. Tacoma is located 35 miles south of Seattle.
The Vice President for Administrative Services reports directly to the President and works collaboratively with the Vice Presidents and members of the President's Cabinet to assure effective operation of the College and serves as the college's Chief Financial Officer. The position is responsible for planning, directing, and supervising all business and human resources functions of the college.
The VP directs the college's administrative, financial, human resources, information technology, and physical plant operations which include capital projects, planning, development, implementation, coordination and monitoring of business and fiscal programs, policies and procedures.
The VP supervises seven direct reports: the Director of Financial Services, Director of Human Resources, Director of Facilities and Capital Projects, Director of Information Technology, Manager of the Bookstore, Food and Auxiliary Services and an Executive Assistant. This position is responsible for the college's $40 million dollar annual operating budget, 26 million dollar Capital Projects budget, and approximately 12 million dollar grant, contract, and auxiliary budgets.
Lead, direct and guide administrative functions, including accounting, cashiering, contracts, budget, finance, human resources, bookstore, food services, audits, purchases, receiving, master planning, facility management including safety, parking planning and enforcement, emergency management response and operations.
Serve as member of the President's cabinet advising executive staff of administrative issues, human resource issues, fiscal impact of policy decisions, and emerging state or national initiatives that affect the district and its finances.
Serve as the College's Risk Management Officer and Ethics Officer.
Supervises seven direct reports and provide leadership, coordination and support for staff development activities for all areas of responsibility that enhance or promote the college's mission and goals.
Recommend additions and modifications of personnel positions in areas of supervision and participates in the selection of full-time managerial employees. Conduct staff evaluations and promote a developmental program for each manager that will increase managerial effectiveness consistent with the individual's potential with the college's needs.
In consultation with the College President, develops, monitors, and maintains the college's annual budget in accordance with District policies and procedures.
Oversee and coordinate the preparation of the college's institutional operating and capital budgets.
Responsible for controlling expenditures while maintaining quality services.
Provide financial analysis to assist college administration in making sound fiscal decisions and the appropriate allocation of fiscal resources to ensure effective and efficient college operations.
Manage and reconcile College-wide budgets to include preparation of fiscal statistical data and quarterly and year-end financial statements.
Assure allocation of resources in accordance with State and Federal laws and established District policies.
Serve as college contract officer for State and Federal grant applications.
Provide leadership in anticipation and development of short and long-range financial planning, physical plant and capital plan commensurate with the changing needs of the District's population to support the college's institutional and operational plan.
Recommend new or revised policies, procedures and operational procedures in all administrative areas to the President as needed to facilitate accomplishment of program objectives and benefit the college.
Meet with the faculty, students, administrators, and classified staff on issues of concern to the college in areas of administrative services.
Serve as the College liaison officer in matters related to financial affairs affecting the College.
Attend Board of Trustees meetings and serve on college wide councils and committees.
Terms of Employment
This is full-time professional administrative position contracted on an annual basis. The salary range for this position is $118,000 to $135,000 annually DOE/DOQ. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year. Flexibility in scheduling is required to meet the needs of the department. The College offers a generous benefits package. Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse.
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Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Beth Brooks, Title II and Title IX, 253-566-5054; Dolores Haugen, Section 504 Officer, 253-566-6090. Tacoma Community College is a smoke-free/drug free environment. This recruitment announcement may not reflect the entire job description and can be change and or modified at any time. Tacoma Community College 6501 S 19th St Bldg. 14, Tacoma WA 98466 http://www.tacomacc.edu/careers