The Risk Mitigation Officer (RMO) supports the overall mission of the Office of Grants and Contracts as the designated fiduciary entity in the management and oversight of sponsored programs at ECU. The ECU portfolio consists of over $34M in external revenues governed by complex rules, regulations and requirements. These requirements differ among sponsors and all grant management staff must be conversant with all sponsor rules, including North Carolina state regulations.
The RMO is responsible for ensuring an internal controls program that meets regulatory requirements, including appropriate assignment of authority and responsibility, risk assessment, development and oversight of standard operating procedures, accurate and effective communication and ongoing monitoring. The RMO also serves as the primary resource in meeting internal controls requirements, training of grants and contracts personnel and ensuring competencies of personnel in day to day management of grants and contracts.
The RMO serves as a primary resource in ensuring a) ECU has clearly defined procedures to comply with federal standards, b) appropriate communications to all levels of personnel tasked with management of sponsored programs, and c) ensuring competencies of personnel in day to day management of grants and contracts.
Specific duties include:
Assignment of Authority and Responsibility: The RMO will develop and maintain an infrastructure model that clearly identifies levels of roles and responsibilities for managing sponsored programs and coordinates with the Director and the Associate Deans for Research (ADRs) to implement a supportive research administration infrastructure in departments, college level research administration units and central offices.
Risk Assessment: The RMO works closely with the Director and the Compliance Monitoring Officer to develop institutional objectives related to internal process improvement, identify potential institutional compliance risks, identify optimum areas of remediation and improvement through utilization of institutional data sources and work closely with the ADRs and the college level research administration units personnel to effect positive change in management of risk associated with management of sponsored programs.
Control Activities/Standard Operating Procedures: The RMO will utilize extensive knowledge of sponsor rules and regulations to identify, review and recommend changes and revisions to current ECU sponsored programs procedures, identify gaps and omissions in current SOPs and procedures to meet current and emerging sponsored requirements and develop new SOPs and procedures to more effectively support effective and compliant grant and contract management.
Information and Communication/Outreach: The RMO will develop strategies for providing high quality training and education to all individuals at ECU associated with the management of grants and contracts, ensuring consistency in messaging and content across all platforms (department personnel, college level research administration units personnel, and faculty), conduct on-going needs assessments and help to establish education, training and development priorities based on evolving compliance requirements and available resources. The RMO will work with counterparts across the country to identify national models and to ensure the highest quality of information provided to ECU personnel, including assessing the effectiveness of training and communication, and the continuous updating of materials, tools, and other related learning tools in conjunction with roles, responsibilities and new policies and procedures.
Monitoring: The RMO provides the outreach mechanism for compliance monitoring in OGC so that OGC monitoring reports and identification of potential risk are communicated and remediated. The RMO coordinates with the OGC Compliance Monitoring Officer to ensure that current and emerging trends in sponsor rules and regulations, compliance and internal deficiencies are included in training and other communications and that information regarding potential risks are effectively disseminated to the university research community, including ECU senior leadership and the Board of Trustees.
Special Instructions To Application:
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter/resume, and a list of three references, including contact information, online.
Relevant post-Baccalaureate degree required with 2 years of progressive leadership in research administration; for candidates demonstrating comparable experience and professional-level background in research administration, will accept a relevant undergraduate degree and 4 or more years of relevant experience in substitution.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 500057
Organizational Unit Overview:
The Office of the Vice Chancellor for Research, Economic Development, and Engagement (REDE) is responsible for the following diverse units under its umbrella: Office of Sponsored Programs, Office of Grants & Contracts, Office of Technology Transfer, Office of Innovation & Economic Development, Office of Research Integrity and Compliance, Office of Undergraduate Research, Office of Postdoctoral Affairs and the Office of Community Engagement and Research.
The Office of Grants and Contracts (OGC) is responsible for the post-award administration and financial management of all grants and contracts awarded to East Carolina University. This includes oversight and management of a $36M portfolio of sponsored projects, with multiple rules, regulations and requirements. OGC serves as the designated budget office with final authority on allowable expenditures; ensures compliance with all sponsor requirements; provides oversight and financial monitoring of sponsored projects; and, ensures that all available revenues are received through responsible and timely review and closeout of projects. OGC supports the research enterprise through ensuring that sponsored activities are appropriately managed. This includes interaction and support to faculty, departments, Hub personnel and senior leadership. OGC also serves as one of three coordinating offices charged with responding to audit and sponsor inquiries and developing institutional response to these inquiries.
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.