Under general supervision and reporting to the Associate Vice President Administration, and providing primary support to the University Auxiliary Services Board of Directors, Executive Director sets vision and strategic direction for the growth and development of programs; provides overall leadership, supervision and management for University Auxiliary Services (UAS), a separately incorporated 501(c)3 business auxiliary of the University. UAS supports the campus mission by providing auxiliary services necessary for the recruitment, retention and success of the students, faculty and staff of CSU Channel Islands. UAS is responsible for the comprehensive dining services program for students and campus community, including vending and on and off-site catering; oversight of contracted bookstore operations; and such auxiliary programs as the campus-wide, self-funded copier program, One Card services program and other auxiliary programs and services. Responsible for assisting and cooperating with the University in devising the ways and means of leveraging assets to create complimentary revenue generating enterprises, including industry, private or governmental partnerships. Ensures that all auxiliary units are functioning successfully and are self-sustaining including meeting revenue and university contribution targets. UAS supports the University’s academic mission by transforming the delivery of services through continuous improvements, providing a foundation that is knowledge-driven, flexible in approach, and entrepreneurial in spirit.
RESPONSIBILITIES & DUTIES:
Administration, Management and Leadership: Executive Director sets vision and strategic direction for the growth and development of programs; provides overall leadership, supervision and management for UAS. Responsible for the oversight and financial management of each program of work to include, but not limited to Dining Services Program and Auxiliary Operations.
Responsible for supervision of Director level staff and indirect supervision of staff within UAS; makes human resource decisions for UAS and Associated Students Inc. (ASI) employees including, but not limited to: hiring, promoting, salary determination, termination of employees, disciplinary action, approving work schedules and insures mandatory compliance training for all employees. Develops and evaluates the annual budget and financial reports; presents budgets to UAS Board of Directors; Develops, implements and evaluates policies and procedures. Prepares detailed and customized financial and statistical charts, reports for project planning, and a variety of meetings; researches, compiles, analyzes and interprets complex financial and statistical data pertinent to UAS; responds to audits and prepares Board meeting agendas and minutes; prepares and makes technical presentations at UAS Board meetings. Responsible for emergency preparedness and business continuity.
Dining Services Program: Responsible for the success of all Dining Services activities on behalf of UAS. These activities include, but are not limited to: campus-wide Dining Services including residential dining, catering, retail dining sales, and vending. Oversees the development, implementation, review and day-today operations of a campus-wide dining services program envisioned to include offerings on main campus, the Town Center and remote locations such as the CI Boating Center and others as developed. Develops and evaluates the annual Dining Services budget and financial reports; responsible for sales and revenues; develops, implements and evaluates policies and procedures. Oversees the preparation of detailed and customized financial and statistical charts, reports for project planning, responses to audits and responsibility for the campus Dining Services Committee, recordkeeping, meeting agendas and minutes.
Auxiliary Operations: Provides management and administers the campus Bookstore contract. Using a proactive approach, identify, initiate and implement program development for additional operational service opportunities, including but not limited to the One Card program for campus, the campus-wide, self-funded copier program and other activities that provide exceptional services to meet the growing needs of the University while increasing fungible revenues and services.
Administration and Shared Services: Provides management and oversight of administrative and shared services for all campus auxiliaries. These services include, but are not limited to: Human Resources, Payroll and Benefits administration for all campus auxiliary organizations, IT support of internal software programs including Micros, and management of financials, budgets and audits for all UAS operations. In addition, UAS staff will provide procurement support, web administration and other shared services to maximize the efficiency of support services provided to auxiliary organizations and UAS operations.
REQUIREMENTS OF POSITION:
Possession of a Master’s degree from a four-year college or university is preferred; suitably in the area of business, finance, higher education or public administration; Bachelor’s degree required. Five to eight years combined experience and/or demonstrable competencies in the operation of University-level auxiliary organizations, and administrative duties of broad scope and complexity that involve financial matters, budget, and developing and implementing policies and procedures. Experience must be related to preferred degree. NACAS Certified Auxiliary Services Professional (CASP) designation preferred.
Must be a dynamic leader who will be action oriented and have a high level of energy. Honesty and integrity, perseverance and compassion for others are important qualities in the successful candidate. Ability to anticipate problems and address them proactively; exercise effective and independent professional judgment; establish and maintain collaborative effective working relationships with others; communicate clearly both orally and in writing. Knowledge of a variety of computer software including word processing and spreadsheet applications. Ability to read and interpret plans, schematics and blueprints. Strong interpersonal, managerial, budgetary, organizational, and administrative and communication skills are required. Administrative skills and experience of broad scope and complexity which involve financial matters, budget, policies and procedures, and human resources. Skill in budget preparation, analysis, and controlling costs. Demonstrated skills in staff supervision including delegating work to accomplish departmental goals and objectives efficiently and effectively, while motivating individuals to work together as a team. Must provide proof of ability to operate a motor vehicle in the State of California.
Position is subject to California DMV’s “Pull Notice System” and continued employment is contingent upon proof of a satisfactory driving record. As a condition of employment, must meet established driving standards. As a condition of employment, must pass a background check. As a condition of employment, may be subject to drug tests. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About CSU Channel Islands University Auxiliary Services
CSU Channel Islands University Auxiliary Services seeking Executive Director