The Director of Finance reports to the Vice President for Finance and Administration and is responsible for organizing, directing, and evaluating a wide variety of financial activities including the planning and development of the College’s basic system of accounting and financial control. Direct reports to the position are the controller and accounts payable. The bookstore reports to the Director through the controller. The Director serves as a member of the College’s Finance & Administration management team and works with the Vice President and members of the President’s cabinet in all areas of financial responsibility.
ESSENTIAL JOB FUNCTIONS:
Directly supervise and maintain quality control of the following areas: accounts payable, general ledger, purchasing card, debt service accounting, construction and fixed assets accounting, grants accounting, and credit card/ACH processing.
Direct annual year-end audit of the College’s general financial statements; coordinate with independent auditors to schedule the field work and the preparation of necessary work papers; communicate with internal staff to facilitate a timely and efficient audit. Coordinate fiscal year end close and prepare the College’s annual financial statements and corporate tax returns. Responsible for the preparation and filing of the annual IRS Form 990, Return of Organization Exempt from Income Tax and Form 990-T, Exempt Organization Business Income Tax Return.
Responsible for month-end and year-end internal financial statements and other special financial analyses. Prepare a variety of financial reports and analyses reflecting progress, adverse trends, and appropriate recommendations or conclusions. This work will include the development and maintenance of profit & loss snapshots for various College units and initiatives. Cost analyses and forecasting are regular features of this work.
Project management accounting: Develop and maintain a system to maintain financial records for projects in a manner that facilitates management reports. Ensure that accurate and timely project financial statements are prepared in accordance with any contract agreements. Provide accurate and timely reporting on the financial activity of individual projects.
Budget Preparation: The Controller will be functional lead, but the Director shall supervise and establish guidelines for budget and forecast preparation. The Director will work with the Vice President to prepare, submit, monitor, and periodically report on the budget (operating and capital) to the Cabinet, College executive team, and Board.
Maintain a current knowledge of College enterprise activities. While the College currently does not engage in sponsored research activity, the Director would be responsible for the periodic indirect cost proposal used for negotiating cost recovery rates applicable to research functions should the College pursue such funding.
Direct and account for all College endowment fund transactions. Serve as primary liaison with endowment custodian and managers. Monitor endowment portfolio performance working with the College’s investment advisor. Establish and terminate endowment accounts as needed. Work with College Advancement and College Financial Aid to establish eligible amounts for endowed scholarship distributions.
Exercise signatory authority for all bank accounts for the College and execute the routine sale of gifted securities; establish and review internal financial controls to ensure the proper safeguarding of College assets.
Develop and administer fiscal plans, policies and procedures in compliance with Generally Accepted Accounting Principles and industry best practices.
Direct financial reporting to meet regulatory and campus needs.
Provide consultative assistance to administrative units of the College in the interpretation of financial and budget information.
Design, establish, and maintain an organizational structure and staffing to effectively accomplish organizational goals and objectives; recruit, employ, train, supervise, and evaluate personnel staff.
In coordination and collaboration with the Vice President, serve and support the Board of Trustees and its finance-related committees (e.g. Audit, Resources, Enterprise Risk Management, and Executive Committee).
Participate on campus and community committees that serve to benefit the mission of the College and Finance and Administration area programs.
Remain actively involved in professional activities that are relative to the position.
Foster positive relationships with all external and internal constituencies served by the College.
Other duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES:
Effective oral and written communication skills.
Strong and demonstrated knowledge of non-profit accounting principles and processes.
Knowledge of and experience with complex computer-based financial management systems, including system upgrades.
Knowledge and possession of high professional standards and a personal code of ethics characterized by honesty, integrity, openness, and fairness.
Strong leadership and administrative skills including, but not limited to: strategic planning, personnel, budget and resource management, and continuous improvement assessment of the unit’s operations in all areas.
Strong analytical, critical thinking, project management, problem recognition, and resolution skills.
Ability to interpret and appropriately apply accounting principles and regulations.
Ability to develop and administer fiscal plans, financial systems, policies and procedures.
Ability and experience in generating timely and accurate financial information and reports.
Ability and experience developing, implementing and maintaining internal controls to effectively safeguard and manage finance resources.
Ability to communicate financial information to all levels of staff and the public effectively, both verbally and in writing.
Ability to develop collaborative and strong working relationships with internal and external constituencies as a service-oriented professional.
Ability to lead a team of professional staff, serve as an internal resource and consultant, and work collaboratively with a wide array of faculty, staff and/or administrators.
Demonstrated ability to lead, motivate, and support professional staff members
Ability to manage time and deliver projects in an environment of competing priorities.
Directly supervises Controller and Accounts Payable positions (2 FTE).
College academic program chairs and other area directors, individual faculty and staff, auditors, College business partners (e.g. banks, outsourced food and other programs, vendors, etc.), and state and federal higher education and finance/compliance offices.
WORK ENVIRONMENT: Extended periods of time spent typing on computer and viewing documents on a computer screen. Other conditions are typical of an office environment with no known hazards, some light lifting.
COMPENSATION: Salary is commensurate with education and experience. Compensation package includes comprehensive insurance, retirement and dependent tuition programs.
TO APPLY: Select the "Continue to Application" link below to go to the career center. Select this position and then click on the “Apply” button.
From here, follow the instructions for completing the profile, application and uploading your cover letter, resume, and names and contact information for three references.
(Please note that references will only be contacted with candidate knowledge.)
To receive full consideration, materials must be received no later than close of business on February 12, 2018.
Undergraduate degree in Accounting or related business field. CPA license required.
Five years of progressive experience in business/financial services required.
Three years of supervisory experience in accounting or related business field required.
Previous higher education accounting or other non-profit financial leadership experience preferred.
Experience in performing controller functions including oversight of general ledger, accounts receivable, accounts payable, and cash management functions.
Knowledge of higher education funding sources and related policy issues.
Demonstrated track record in maintaining the fiscal health of a large organization.
About Olivet College
The college is located in Olivet, an intimate college-town in south-central Michigan, which provides students with an ability to focus on their college experience away from distractions, yet it’s only 20-30 minutes from Battle Creek and the state capital of Lansing.
Founded in 1844, Olivet College was the first college by charter in Michigan to admit women and people of color. As part of its commitment to a values-based mission of Education for Individual and Social Responsibility, the College actively seeks diversity in its students, faculty and staff. Women and members of historically underrepresented groups are strongly encouraged to apply. Olivet College is an equal opportunity employer and does take affirmative steps to employ women and minorities.