About Vassar College Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged. Vassar College is a smoke free campus.
Position Summary and ResponsibilitiesVassar College seeks a Director of Grants Accounting. Reporting to the Dean of the Faculty, the Director works closely with the Associate Vice President of Corporate, Foundation & Government Relations and the Office of Accounting Services to administer the College's portfolio of grant funding and to maintain and support the policies and procedures that govern it. Providing the highest level of financial stewardship of College resources, this position is responsible for managing grant-related financial information and generating analyses and reports for internal and external funding sources and other stakeholders regarding private grants and sponsored research activities, including matters of compliance. As important, the Director serves as advisor and partner to principal investigators, project directors, and other grant-holders, including other grants office personnel, in matters of grants administration and fiscal compliance. Throughout, the Director of Grants Accounting will help to ensure that appropriate controls are in place as intra- and extramural policies necessitate and as regulations require.
Monitor, approve and report on extramural grant transactions and transactions for gift- and grant-funded internal awards, including those for summer research programs.
Serve as primary liaison with external auditors for the annual A-133 audit and other audits, including periodic National Science Foundation (NSF) Desk Reviews. Provide requested schedules, records and documentation; and prepare/provide materials and responses to auditors' inquiries and requests. As necessary, provide reporting to senior administrators and the Audit Committee of the Board of Trustees.
Counsel faculty project directors and principal investigators on guidelines for federal expenditure, procurement, reporting and compliance.
Counsel other grants administrators and college personnel on management and administration of internal funds, including intramural awards.
Be responsible for Data Collection Form with Federal clearinghouse for extramural audits (e.g., EZ Audit to the US Department of Education, and the NSF Higher Education Research and Development Survey).
Prepare Indirect Cost Proposal in collaboration with Accounting Services.
Coordinate with Director of Academic Administration on faculty salary matters, including verification and approval of all grant salaries and benefits and reassigned time entries.
Plan and execute appropriate communications to faculty, grants office personnel, administrators and staff inquiries regarding post-award administration of grants in compliance with Federal and state regulations, private funder policies, and internal practices and policies.
Prepare monthly, quarterly, and annual financial reports for principal investigators and program/project sponsors as required.
Process all government agency drawdowns, including DOE, NSF, NIH, NEH, DOI, etc
Manage invoicing for subawards and effort certification.
Coordinate biennial equipment inventory for government-funded acquisitions.
Maintain schedules for subrecipient reporting/monitoring, including annual information requests.
Prepare and review all journal entries related to grant accounts, cost transfer, detailed schedules, fund and account reconciliations, and any other related information.
Responsible for any other related entries for fiscal year-end.
Monitor and keep current with regulatory changes and developments impacting government funding.
Work closely with grants office personnel and principal investigators regarding pre-award budget preparation and other pre-award matters.
Execute forms and other preparatory matters for new funding, including appropriate Workday worktags for gift/grant recording
Support changes to Workday or other ERP tools relating to grants.
Qualifications Bachelor's degree and 7-10 years of experience in fiscal administration of grant funding, preferably in a higher education or sponsored research context. Experience in post-award grant administration, including implementation of policies and procedures in accordance with Federal Uniform Guidance and other regulations. Experience with the internal, state, and federal audits required for proper administration of intra- and extramural funds. Ability to communicate effectively with faculty grant-holders, other grant recipients, and intramural colleagues across departments, ranks, and disciplines. Ability to manage multiple high-priority tasks and adjust to shifting priorities while meeting deadlines. Excellent time management, organizational, and interpersonal skills, including written and verbal communication. Self-starter, able to work well independently and as part of a team. Ability to handle highly sensitive data and information with utmost discretion and respect for confidentiality. Dedication to detail and accuracy of fiscal information and other data. Experience with Workday and the Workday grants module and its implementation is highly desired.
Required Applicant Documents Resume Cover Letter Contact Information for 3 References
Optional Applicant Documents
Special Instructions to Applicants To complete your on-line application, you will be required to attach a cover letter, resume and contact information for three (3) professional references (Word or PDF format required.) Review of applications will begin immediately. This position will remain open until filled.
For full consideration applicants should apply by:
Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.