The Project Manager will oversee moderate to high complexity projects from project initiation to closing. In collaboration with Business and Financial Affairs management teams, this position is responsible for project planning, team formation, conducting needs assessments, participating in request for proposals and vendor selection processes, and providing recommendations to the stakeholders and Business Process Improvement Initiatives (BPII) Steering Committee. During project implementation, this position is responsible for assigning responsibilities and managing schedules/resources to ensure projects are on time and within budget. This position will facilitate and/or perform business process analysis, systems analysis, and change management. The Project Manager reports to the Director of Business and Financial Systems.
Project Management: Oversees moderate to high complexity projects from project initiation to closing. Duties include, but are not limited to:
Project initialization, planning and scope
Resource planning, scheduling, time and cost estimating, documentation
Conducting business process analysis (BPA)
Creating project initiation, recommendation and closing papers
Providing detailed financial analysis (return on investment (ROI)) to support recommendations including budgetary impacts
Preparing and executing project quality assurance procedures
Managing risks and issues
Monitoring and reporting project progress and ensuring all project documentation is complete, current, and stored appropriately
Organize and hold project progress meetings
Prepare emails and announcements to communicate project updates to the campus, stakeholders, core team(s), management, and BPII Portfolio Manager, Sponsors and Steering Committee
Risk and Change Management:
Work with Human Resources' Organization Development Team on change management and with Risk, Compliance and Policy Services to introduce risk awareness by proactively identifying and raising control deficiencies and driving diligent risk remediation
Develop strong relationships with all project stakeholders
Standardization and Best Practices:
Following PMI Book of Knowledge (PMIBOK) for standard project methodologies on all Business and Financial Affairs projects, researches and recommends industry best practices and incorporates them into the project implementation plan; ensures project solutions meet Federal and State rules, and University policies and standards
Work with vendors, partner with stakeholders, and influence strategic planning based on industry analysis and standards
Work with stakeholders on post implementation benefits
Other duties as assigned
Bachelor's degree in Business Administration, Information Systems, or related field
Five (5) years of project management experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties listed above
Demonstrated experience in managing large software implementation projects, including successful leadership of application software initiatives, either vended solutions or in-house developed applications
Demonstrated excellent written and verbal communication skills with a diverse group of business and technical teams
Demonstrated ability in creative problem solving with excellent judgment
Demonstrated ability to effectively translate, simplify and communicate technical information to business stakeholders
Demonstrated excellent organizational skills
Proficient with project management and process analysis tools, including MS Project, Smartsheet and Visio
Demonstrated ability to conduct thorough research into project and process analysis related issues and products
Demonstrated ability to adapt to shifting demands and timelines through analytical and problem-solving capabilities
Highly self-driven and self-motivated.
Demonstrated ability to work collaboratively in a professional and productive manner with people of diverse backgrounds and experiences.
Kaizen or Six-Sigma experience
Higher education experience
Change management experience
Implementation of Human Resources, Payroll, Performance Management and/or Learning Management systems experience
Project Management Professional (PMP) certification, Certified Associate in Project Management (CAPM) or equivalent
Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles sou...th of Vancouver, British Columbia. Western is the highest-ranking public, master’s-granting university in the Pacific Northwest, according to the 2017 U.S. News & World Report rankings.
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The mission of the University Risk Management and Insurance Association is to advance the discipline of risk management
in higher education.