Under administrative direction, provide overall leadership, direction and management of staff, operations and activities for College facilities, maintenance, custodial, grounds, public safety, risk management, environmental health and safety and related programs; lead long-term planning, strategy and policy development and decision making for assigned functional areas; assume responsibility and accountability over day-to-day operations and staff in the implementation of complex plans, schedules, systems, operations and budgets for multiple projects; ensure that plans for current and future facility maintenance, risk and safety operations within assigned functions provide for the safety, security and environment of students, staff and College stakeholders, in support of the students, mission, vision and strategic goals of the College .
Representative Duties of the Class
Direct the research, planning, development and implementation of procedures designed to comply with state, county, and city laws, ordinances, and regulations of functional areas which ensure the physical health, well-being, and safety of students, staff and community, within college buildings, adjacent facilities, grounds, and other campus buildings and facilities; implement various building maintenance related programs, including routine, proactive, preventative and predictive maintenance.
Oversee development of functional areas short- and long-range strategic planning in the areas of facilities, operations, custodial, grounds and fleet maintenance, risk management programs, environmental health and safety and public safety and security programs, staffing allocations, budgets, workflow, production standards, equipment, supplies, and similar functions related to project management, monitoring, development, administration.
Develop, propose, review, approve and execute operational and strategic plans to meet scope, quality, budgetary, scheduling and communications objectives; develop and oversee operational metrics and project benchmarks; oversee, monitor and ensure compliance with and updating of program(s) policies, procedures and manuals.
Proactively oversee and manage the coordination of divisions' activities; collaborate and communicate with appropriate internal and external partners, professional and technical experts and other College and community stakeholders to explore and discuss multiple perspectives and viewpoints and to resolve operational challenges; establish and maintain effective stakeholder relationships in support of facilities maintenance, operations, environmental health and safety, risk management and safety programs.
Lead the College first responder and critical/emergency operations programs and activities; serve as point of contact to develop and coordinate activities with internal staff and external stakeholders, local, State and federal agencies and officials during emergent and emergency situations.
Serve as a point-of-contact for community partners and local law enforcement agencies including police bureau, emergency responders and private security contractors; coordinate crime prevention and protection activities.
Oversee the development of single and multiphase projects' timelines, budgets and critical path scheduling to facilitate ongoing operational activities.
Ensure compliance with College contracting policies and procedures as well as enforcement of contract provisions.
Provide expertise and advice, and consult with college leadership on best practices related to emergency preparedness planning, security improvements, responses to disasters or other emergency events; work with department leadership, college administrators and staff to improve building safety and security and to mitigate loss of College assets and provide assistance and guidance on legal, security, safety and College policy questions and issues.
Lead and facilitate designated training programs and staff development; implement staff training in areas such as programs' evaluation and reporting requirements, procedures to improve efficiency and reduce costs, collaborative teamwork and team management, risk management, public safety, maintenance and management systems.
Direct and oversee preparation of a variety of departmental budgets, reports, memoranda, letters and other documents related to risk management, public safety, facilities, operations and fleet maintenance and environmental health and safety operations; provide oversight and direction to ensure maintenance of detailed records of programs' activities, progress and results.
Direct the compilation of a wide variety of data and information for assigned functions and programs for preparation of a variety of internal and public reports and presentations; provide technical expertise and information regarding assigned operations' status and activities; serve on College committees, attend and represent the College in meetings, workshops, conferences and professional activities, as appropriate.
Supervise the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.
May represent the College and participate in collective bargaining, as assigned.
Perform related duties as assigned.
Distinguishing Characteristics of the Class The Director – Facilities, Risk Management & Public Safety, provides leadership, direction, consultation and technical expertise over multiple programs and activities related to College facilities and maintenance operations, risk management, environmental health and safety and public safety operations' projects and programs. This employee provides direct and indirect supervision to contractors, College management and classified employees, with a complement of 40 -50 full and part time staff and holds budgetary responsibility and accountability of approximately $6.8 million. As an organizational leader, this individual, focuses on strategic planning and proactively develops and deploys systems and structures to support functional areas and activities, ensuring that operations support student, employee and stakeholder safety, learning, and operational needs.
Employment Standards Knowledge of:
Terms, procedures and equipment used in the maintenance and operations of public institution buildings and facilities.
Codes and ordinances relevant to the building, maintenance, environmental health and safety, security and risk management of public college facilities and operations in Multnomah County and the State of Oregon.
State and federal OSHA safety procedures and hazardous material compliance laws and regulations.
Public agency budgeting processes and forecasting.
Public agency contracting laws and processes.
Local, State and Federal laws, guidelines and best practices related to environmental health, risk management, OSHA and related health and safety activities.
Local, State and federal safety and security laws and accepted practices pertaining to safety and security in a public college setting.
Project management principles, processes, systems and techniques.
Techniques and principles of high-quality customer service.
Project management, word processing and financial tracking systems software.
Principles and practices of effective leadership, management and supervision.
Effective written and verbal communications techniques.
College organization, operations, policies and objectives.
Data collection and analysis practices, software and reporting tools.
Effectively and strategically plan, manage and implement multiple and diverse programs, services, staff, contracts and budgets.
Design, implement, manage, monitor and evaluate a variety of complex programs, projects, policies and procedures in compliance with relevant legislation, funding guidelines and Board policies
Ensure compliance with local, State and federal regulations, laws and guidelines and Board Policies.
Review and negotiate agreements and contracts.
Work effectively with richly diverse internal staff and external community stakeholders.
Plan, organize, assign, coordinate, review and evaluate the work of professional, technical, consultant and administrative support staff.
Prepare and present complex and detailed written reports and presentation materials.
Demonstrate high personal integrity and sound professional ethics.
Motivate, train and develop a high performing staff.
Build collaboration, sustaining productive and respectful working relationships.
Manage short and long range plans and implement cost-effective maintenance programs.
Prepare, administer and monitor budgets and anticipate future budgetary needs; public agency budgeting, contracts and bidding requirements.
Communicate effectively both orally and in writing.
Analyze, interpret, explain and apply complex rules, regulations, policies, procedures, laws and ordinances.
Exercise sound, independent judgment and initiative within established guidelines.
Establish and maintain effective working relationships with a diverse workforce and community.
Compile and analyze data and report in user-friendly formats; prepare and present data in written and oral reports.
Provide internal consultation services to college departments
Deliver a high-level of customer service to college stakeholders.
Oversee preparation and monitoring of division budgets.
Utilize a variety of office equipment, technologies, project management and business software.
Special Requirements Positions in this classification require the use of a personal automobile, proof of insurance and possession of a valid driver's license.
Current American Red Cross standard first aid, cardio-pulmonary resuscitation (CPR) and automatic cardiac defibrillator certifications are required within six (6) months of employment and must be maintained throughout college employment.
Employees in this classification must be able to obtain and maintain Incident Command System (ICS) training through ICS 400 as a condition of employment.
Employees in this classification must be able to obtain certification as a Department of Public Safety Standards and Training (DPSST) Executive Manager authorized to perform the duties defined in OAR 259-060-0010 within one (1) year of employment and is required to maintain this certification throughout the course of, and as a condition of, employment.
Mt. Hood Community College (MHCC) is one of the premiere institutions of higher education in Oregon and is the choice for students from throughout the Pacific Northwest. Mt. Hood Community College (MHCC), located in the shadow of majestic Mount Hood, opened in 1966 and now serves approximately 33,000 students annually. MHCC offers 120 associate degrees, certificate programs, and transfer options o...ffered at the Gresham Campus, Maywood Park Campus, Bruning Center for Allied Health Education, and public schools within the district. The College is committed to remaining accessible to an ever-increasing population with diverse needs. The Mt. Hood Community College district encompasses an area of about 950 square miles with a population of more than 300,000. Whether students are interested in pursuing a professional-technical degree, transferring to a four-year college or taking a few personal enrichment courses, MHCC is the place for community members to accomplish their goals. For more information visit http://www.mhcc.edu/About.aspx