Associate Director, Global Risk and Facilities Services - 76910
International Travel Risk Management
Emergency Preparedness and Security
Reporting to the Director of Facilities & Hospitality, Associate Director of Global Risk and Facilities Services is responsible for managing all aspects of emergency preparedness, business recovery, security, and international travel risk for the GSB. In addition, this management position is responsible for overseeing systems used by Facilities & Hospitality for day-to-day operations, reporting and analysis, project management and key facilities services. The Associate Director must be available to respond to emergency calls during off hours.
Provide management and coordination of administrative and operations-related functions for an organization or program. Manage staff at least 50% of the time to achieve goals and objectives. May manage service center with responsibility for overall success.
Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
May independently or in collaboration with human resources managers, guide supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Evaluate business plans and processes for operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit or program. Influence leadership on specific recommendations for current operations and future development.
Analyze needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
Interpret, implement and ensure compliance with university administrative policies and procedures. Recommend new internal policies, guidelines and procedures.
Manage the finances for area(s) of responsibility, which includes developing, monitoring, analyzing, forecasting and reporting on the annual budget.
Represent the department or program's business operations and administrative affairs within the organization/school and/or outside constituencies.
- Other duties may also be assigned
Education & Experience:
Bachelors degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent oral and written communication skills.
Demonstrated financial management knowledge.
Effective interpersonal skills.
Solid analytical and problem solving skills.
Strong expertise in business and management computer applications and databases.
Proficiency in industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Certifications and Licenses:
Regularly perform desk-based computer tasks.
Often stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
Occasionally twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Occasionally work evenings, weekends and holidays. Available to respond to emergency calls during off hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu .
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.