Sr. Administrative Coordinator, Risk and Regulatory Services Innovation Center sponsored by PwC-2005875
At Carnegie Mellon University our employees support a highly-selective, global, research institution with campuses in Pittsburgh, Qatar and Silicon Valley as well as degree-granting programs in five continents. We offer competitive benefits to our over 5,000 faculty and staff, place importance on fostering diversity and a spirit of inclusion, and emphasize the power of creativity and innovation across the university - from our academic and research programs in art and technology to our staff positions across campus.
This is an exciting opportunity for someone who thrives in a challenging and dynamic work environment where excellence, integrity, and passion are valued traits in our employees.
Carnegie Mellon University's H. John Heinz III College is seeking a detail-oriented, motivated and talented Senior Administrative Coordinator for the Risk and Regulatory Services Innovation Center sponsored by PricewaterhouseCoopers (PwC) to support the successful implementation of the goals and initiatives set by the Center's Faculty Director, Center Manager and Governance Committee. The Senior Administrative Coordinator ensures that the day-to-day operations of the Center run smoothly and efficiently and reports to the Center Manager and supports the Faculty Director and research projects generated through the Center while also supporting the needs of internal constituents (i.e. faculty, students, etc.) and external constituents (i.e. PwC representatives when onsite and other clients).
The Senior Administrative Coordinator is responsible for managing the Center facility, execution of the administrative functions of the Center and Center Manager, and assisting with the financial aspects of the Center management. This position requires a substantive understanding of the Center's mission and objectives and critical projects and issues. With guidance from leadership, you will be making decisions that assure the smooth daily operation of the Center and projects critical to its success.
This position provides a wide variety of administrative support and coordination for the Center, including but not limited to the following:
Serves as the primary administrative point of contact for the Center and leads the administration of the Center by working collaboratively with others inside and outside the University.
Responsible for managing and coordinating the day-to-day workflow of the Center and maintaining the Center facility to ensure that it is in clean and good working order.
Composes and prepares correspondence, presentation materials, meeting materials and project/budget report summaries (i.e. monthly) for Center Manager, Faculty Director, and Governance Committee. Maintains strict confidentiality of all information and communications.
Manages several active calendars of appointments; demonstrates significant independent judgment in identifying and prioritizing scheduling requests and resolving potential scheduling conflicts.
Arranges complex and detailed travel plans, itineraries, expense reports, and agendas.
Completes a broad variety of financial tasks including expense reimbursements, purchase of department office supplies and verification of procurement card purchases.
Assures that the operations of the Center are in good working order, financial reviews and reconciliations are completed and discrepancies are resolved. Maintaining accurate records and knowledge of budget expenditures, and highlights status, opportunities and concerns.
Assists with developing and maintaining proposal budgets and reports for faculty research projects.
Assists with the planning and implementation of meetings and events for Center. Welcomes and coordinates all executive level meeting participants and visitors to the Center, including high-touch and complex situations that may arise.
Assists with preparing and distribution of Center written communications and social media.
Knowledge, Skills, Abilities:
Inclusion, collaboration and sensitivity to other cultures and perspectives are key competencies at Carnegie Mellon University. Therefore, we are in search of someone who demonstrates strong interpersonal skills and is able to astutely interact with a diverse population with a high level of professionalism and polish even while under stress. We are looking for a person who can develop positive relationships with internal and external partners, and someone who embraces an attitude of being flexible and agile in the role as the Center evolves.
This individual must be poised, professional, and demonstrate excellent organization and planning skills in a dynamic and changing environment. You should have strong oral, written and interpersonal communication skills, the ability to prioritize work, meet deadlines and handle multiple tasks simultaneously in a fast-paced environment. This is a role where attention to detail, the ability to influence others to act, and to work effectively as a part of a team will be critical to success.
This individual must also possess advanced computer skills and ability to efficiently run all administrative aspects of an office; You should also be be able to travel frequently on campus to various buildings and offices across campus and be willing to work evenings and weekends as needed, and we will also look for you to demonstrate astute decision-making skills and have the ability to meet tight deadlines while maintaining accuracy.
Associates degree in Business or related discipline required; or combination of education and equivalent experience required
At least five (5) years of administrative or business support experience including managing an office, preparing materials for board-type meetings, coordinating logistics for various constituents, etc.
A bachelor's degree is preferred and prior experience providing support at the executive level or other related experience is a plus
Carnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.
:Office / Administrative Support
Time Type:Full Time
:HEINZ GENERAL & ADMINISTRATIVE
Minimum Education Level:Associate's Degree or equivalent
Preferred Education Level:Bachelor's Degree or equivalent
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solu...tions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.
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The mission of the University Risk Management and Insurance Association is to advance the discipline of risk management
in higher education.